Policies and accreditations

Privacy policy

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acal bfi

Our Privacy policy outlines how we process personal data.  There is a lot of information and so, to make it easier to understand and navigate, the following table summarises how the rest of this policy is structured:

 

Section

Summary

  1. Collection of personal data

Where we collect personal data from

  1. Creation of personal data

We may also create personal data about you

  1. Categories of personal data we process

Summarises the types of personal data we may process

  1. Sensitive personal data

We do not seek to process sensitive personal data but, if for some reason we were to do so, these are the legal bases for any such processing

  1. Purposes of processing and legal bases for processing

Why we process personal data

  1. Disclosure of personal data to third parties

Explains why we may sometimes need to share personal data with third parties

  1. International transfer of personal data

We may need to transfer personal data abroad – this explains why and the protections in place

  1. Data security

Confirms that we take the security of personal data very seriously

  1. Data accuracy

It is important that data is kept accurate and up-to-date

  1. Data minimisation

We take every effort to minimise the use of personal data

  1. Data retention

We will only keep personal data for as long as it is needed

  1. Your legal rights

You have certain rights as an individual in relation to your personal data – this section summarises those rights

  1. Cookies and similar technologies

Explains that sometimes our websites might place cookies on your devices and refers to our Cookie Policy

  1. Direct marketing

We may send marketing to you – though you are free to opt out at any time

  1. Details of controllers

The specific company details for the companies that this notice has been issued by

  1. Definitions

Where this notice uses a term that starts with Capital Letters, that term has a specific meaning given to it - his section sets out those meanings

 

Important notes:

 

  1. The above table is a high-level summary of the rest of this notice.  The precise detail is as set out in the relevant section below and, in the case of any ambiguity or inconsistency, the detail below shall prevail over the summary above.
     
  2. This notice may be amended or updated from time to time.  You should read this notice carefully and regularly check this page to review any changes that might have been made.

 

1. Collection of personal data

Summary – Collection of personal data

We collect or obtain personal data: when those data are provided to us (e.g., where you contact us); in the course of our relationship with you (e.g., if you make a purchase); when you make personal data public (e.g., if you make a public post about us on social media); when you visit our sites; when you register to use any of our sites, products, or services; or when you interact with any third party content or advertising on a site. We may also receive personal data about you from third parties (e.g., law enforcement authorities).

 

Collection of personal data: We collect or obtain personal data about you from the following sources:

  • Data provided to us: We obtain personal data when those data are provided to us (e.g., where you contact us via email or telephone, or by any other means, or when you provide us with your business card, or when you submit a job application).
  • Relationship data: We collect or obtain personal data in the ordinary course of our relationship with you (e.g., we provide a service to you, or to your employer).
  • Data you make public: We collect or obtain personal data that you manifestly choose to make public, including via social media (e.g., we may collect information from your social media profile(s), if you make a public post about us).
  • Site data: We collect or obtain personal data when you visit any of our sites or use any features or resources available on or through a site.
  • Registration details: We collect or obtain personal data when you use, or register to use, any of our sites, products, or services.
  • Content and advertising information: If you interact with any third party content or advertising on a site (including third party plugins and cookies) we receive personal data from the relevant third party provider of that content or advertising.
  • Third party information: We collect or obtain personal data from third parties who provide it to us (e.g., credit reference agencies; law enforcement authorities; etc.).

2. Creation of personal data

Summary – Creation of personal data

We create personal data about you (e.g., records of your interactions with us).

 

We also create personal data about you in certain circumstances, such as records of your interactions with us, and details of your past interactions with us.

 

3. Categories of personal data we process

Summary – Categories of personal data we process

We process: your personal details (e.g., your name); demographic data (e.g., your age); your contact details (e.g., your address); records of your consents; purchase details; payment details (e.g., your billing address); information about our sites (e.g., the type of device you are using); details of your employer (where relevant); information about your interactions with our content or advertising; and any views or opinions you provide to us.

 

We Process the following categories of personal data about you:

  • Personal details: given name(s); preferred name; and photograph.
  • Demographic information: gender; date of birth / age; nationality; salutation; title; and language preferences.
  • Contact details: correspondence address; shipping address; telephone number; email address; details of personal assistants, where applicable; messenger app details; online messaging details; and social media details.
  • Consent records: records of any consents you have given, together with the date and time, means of consent and any related information (e.g., the subject matter of the consent).
  • Purchase details: records of purchases and prices; consignee name, address, contact telephone number and email address.
  • Payment details: invoice records; payment records; billing address; payment method; bank account number or credit card number; cardholder or accountholder name; card or account security details; card ‘valid from’ date; card expiry date; BACS details; SWIFT details; IBAN details; payment amount; payment date; and records of cheques.
  • Data relating to our sites: device type; operating system; browser type; browser settings; IP address; language settings; dates and times of connecting to a site; username; password; security login details; usage data; aggregate statistical information.
  • Employer details: where you interact with us in your capacity as an employee of a third party, the name, address, telephone number and email address of your employer, to the extent relevant.
  • Content and advertising data: records of your interactions with our online advertising and content, records of advertising and content displayed on pages displayed to you, and any interaction you may have had with such content or advertising (e.g., mouse hover, mouse clicks, any forms you complete in whole or in part) and any touchscreen interactions.
  • Views and opinions: any views and opinions that you choose to send to us, or publicly post about us on social media platforms.

 

4. Sensitive personal data

Summary – Sensitive personal data

We do not seek to collect or otherwise process sensitive personal data. Where we need to process sensitive personal data for a legitimate purpose, we do so in accordance with applicable law.

 

We do not seek to collect or otherwise process sensitive personal data in the ordinary course of our business. Where it becomes necessary to process your sensitive personal data for any reason, we rely on one of the following legal bases:

  • Compliance with applicable law: We may process your sensitive personal data where the processing is required or permitted by applicable law (e.g., to comply with our diversity reporting obligations);
  • Detection and prevention of crime: We may process your sensitive personal data where the processing is necessary for the detection or prevention of crime (e.g., the prevention of fraud);
  • Establishment, exercise or defence of legal rights: We may process your sensitive personal data where the processing is necessary for the establishment, exercise or defence of legal rights; or
  • Consent: We may process your sensitive personal data where we have, in accordance with applicable law, obtained your prior, express consent prior to processing your sensitive personal data (this legal basis is only used in relation to processing that is entirely voluntary – it is not used for processing that is necessary or obligatory in any way).

 

If you provide sensitive personal data to us, you must ensure that it is lawful for you to disclose such data to us, and you must ensure a valid legal basis applies to the processing of those sensitive personal data.

 

5. Purposes of processing and legal bases for processing

Summary – Purposes of processing and legal bases for processing

We process personal data for the following purposes: providing our sites, products, and services to you; compliance checks; operating our business; communicating with you; managing our IT systems; health and safety; financial management; conducting surveys; ensuring the security of our premises and systems; conducting investigations where necessary; compliance with applicable law; improving our sites, products, and services; fraud prevention; and recruitment and job applications.

 

The purposes for which we process personal data, subject to applicable law, and the legal bases on which we perform such processing, are as follows:

 

Processing activity

Legal basis for processing

  • Provision of sites, products, and services: providing our sites, products, or services; providing promotional items upon request; and communicating with you in relation to those sites, products, or services.
  • The processing is necessary in connection with any contract that you have entered into with us, or to take steps prior to entering into a contract with us; or
  • We have a legitimate interest in carrying out the processing for the purpose of providing our (to the extent that such legitimate interest is not overridden by your interests, fundamental rights, or freedoms); or
  • We have obtained your prior consent to the processing (this legal basis is only used in relation to processing that is entirely voluntary – it is not used for processing that is necessary or obligatory in any way).
  • Compliance checks: fulfilling our regulatory compliance obligations; ‘Know your client’ checks; and confirming and verifying your identity; use of credit reference agencies; and screening against government and/or law enforcement agency sanctions lists and other legal restrictions.
  • The processing is necessary for compliance with a legal obligation; or
  • The processing is necessary in connection with any contract that you have entered into with us, or to take steps prior to entering into a contract with us; or
  • We have a legitimate interest in carrying out the processing for the purpose of fulfilling our regulatory and compliance obligations (to the extent that such legitimate interest is not overridden by your interests, fundamental rights, or freedoms); or
  • We have obtained your prior consent to the processing (this legal basis is only used in relation to processing that is entirely voluntary – it is not used for processing that is necessary or obligatory in any way).
  • Operating our business: operating and managing our sites, our products, and our services; providing content to you; displaying advertising and other information to you; communicating and interacting with you via our sites, our products, or our services; and notifying you of changes to any of our sites, our products, or our services.
  • The processing is necessary in connection with any contract that you have entered into with us, or to take steps prior to entering into a contract with us; or
  • We have a legitimate interest in carrying out the processing for the purpose of providing our Sites, our products, or our services to you (to the extent that such legitimate interest is not overridden by your interests, fundamental rights, or freedoms); or
  • We have obtained your prior consent to the processing (this legal basis is only used in relation to processing that is entirely voluntary – it is not used for processing that is necessary or obligatory in any way).
  • Communications and marketing: communicating with you via any means (including via email, telephone, text message, social media, post or in person) to provide news items and other information in which you may be interested, subject always to obtaining your prior opt-in consent to the extent required under applicable law; maintaining and updating your contact information where appropriate; and obtaining your prior, opt-in consent where required.
  • The processing is necessary in connection with any contract that you have entered into with us, or to take steps prior to entering into a contract with us; or
  • We have a legitimate interest in carrying out the processing for the purpose of contacting you, subject always to compliance with applicable law (to the extent that such legitimate interest is not overridden by your interests, fundamental rights, or freedoms); or
  • We have obtained your prior consent to the processing (this legal basis is only used in relation to processing that is entirely voluntary – it is not used for processing that is necessary or obligatory in any way).
  • Management of IT systems: management and operation of our communications, IT and security systems; and audits (including security audits) and monitoring of such systems.
  • The processing is necessary for compliance with a legal obligation; or
  • We have a legitimate interest in carrying out the processing for the purpose of managing and maintaining our communications and IT systems (to the extent that such legitimate interest is not overridden by your interests, fundamental rights, or freedoms).
  • Health and safety: health and safety assessments and record keeping; providing a safe and secure environment at our premises; and compliance with related legal obligations.
  • The processing is necessary for compliance with a legal obligation; or
  • We have a legitimate interest in carrying out the processing for the purpose of ensuring a safe environment at our premises (to the extent that such legitimate interest is not overridden by your interests, fundamental rights, or freedoms); or
  • The processing is necessary to protect the vital interests of any individual.
  • Financial management: sales; finance; corporate audit; and vendor management.
  • We have a legitimate interest in carrying out the processing for the purpose of managing and operating the financial affairs of our business (to the extent that such legitimate interest is not overridden by your interests, fundamental rights, or freedoms); or
  • We have obtained your prior consent to the processing (this legal basis is only used in relation to processing that is entirely voluntary – it is not used for processing that is necessary or obligatory in any way).
  • Surveys: engaging with you for the purposes of obtaining your views on our sites, our products, or our services.
  • We have a legitimate interest in carrying out the processing for the purpose of conducting surveys, satisfaction reports and market research (to the extent that such legitimate interest is not overridden by your interests, fundamental rights, or freedoms); or
  • We have obtained your prior consent to the processing (this legal basis is only used in relation to processing that is entirely voluntary – it is not used for processing that is necessary or obligatory in any way).
  • Security: physical security of our premises (including records of visits to our premises); CCTV recordings; and electronic security (including login records and access details).
  • The processing is necessary for compliance with a legal obligation; or
  • We have a legitimate interest in carrying out the processing for the purpose of ensuring the physical and electronic security of our business and our premises (to the extent that such legitimate interest is not overridden by your interests, fundamental rights, or freedoms).
  • Investigations: detecting, investigating and preventing breaches of policy, and criminal offences, in accordance with applicable law.
  • The processing is necessary for compliance with a legal obligation; or
  • We have a legitimate interest in carrying out the processing for the purpose of detecting, and protecting against, breaches of our policies and applicable laws (to the extent that such legitimate interest is not overridden by your interests, fundamental rights, or freedoms).
  • Legal proceedings: establishing, exercising and defending legal rights.
  • The processing is necessary for compliance with a legal obligation; or
  • We have a legitimate interest in carrying out the processing for the purpose of establishing, exercising or defending our legal rights (to the extent that such legitimate interest is not overridden by your interests, fundamental rights, or freedoms).
  • Legal compliance: compliance with our legal and regulatory obligations under applicable law.
  • The processing is necessary for compliance with a legal obligation.
  • Improving our sites, products, and services: identifying issues with our sites, our products, or our services; planning improvements to our sites, our products, or our services; and creating new Sites, products, or services.
  • We have a legitimate interest in carrying out the processing for the purpose of improving our sites, our products, or our services (to the extent that such legitimate interest is not overridden by your interests, fundamental rights, or freedoms); or
  • We have obtained your prior consent to the processing (this legal basis is only used in relation to processing that is entirely voluntary – it is not used for processing that is necessary or obligatory in any way).
  • Fraud prevention: detecting, preventing and investigating fraud.
  • The processing is necessary for compliance with a legal obligation (especially in respect of applicable employment law); or
  • We have a legitimate interest in carrying out the processing for the purpose of detecting, and protecting against, fraud (to the extent that such legitimate interest is not overridden by your interests, fundamental rights, or freedoms).
  • Recruitment and job applications: recruitment activities; advertising of positions; interview activities; analysis of suitability for the relevant position; records of hiring decisions; offer details; and acceptance details.
  • The processing is necessary for compliance with a legal obligation (especially in respect of applicable employment law); or
  • We have a legitimate interest in carrying out the processing for the purpose of recruitment activities and handling job applications (to the extent that such legitimate interest is not overridden by your interests, fundamental rights, or freedoms); or
  • We have obtained your prior consent to the processing (this legal basis is only used in relation to processing that is entirely voluntary – it is not used for processing that is necessary or obligatory in any way).

 

6. Disclosure of personal data to third parties

Summary – Disclosure of personal data to third parties

We disclose personal data to: legal and regulatory authorities; our external advisors; our processors; any party as necessary in connection with legal proceedings; any party as necessary for investigating, detecting or preventing criminal offences; any purchaser of our business; and any third party providers of advertising, plugins or content used on our sites.

 

We disclose personal data to other entities within the Acal BFi group, for legitimate business purposes and the operation of our sites, products, or services to you), in accordance with applicable law. In addition, we disclose personal data to:

  • you and, where appropriate, your appointed representatives;
  • legal and regulatory authorities, upon request, or for the purposes of reporting any actual or suspected breach of applicable law or regulation;
  • accountants, auditors, lawyers and other outside professional advisors to Acal BFi, subject to binding contractual obligations of confidentiality;
  • third party Processors (such as payment services providers; shipping companies; etc.), located anywhere in the world, subject to the requirements noted below in this Section (G);
  • any relevant party, law enforcement agency or court, to the extent necessary for the establishment, exercise or defence of legal rights;
  • any relevant party for the purposes of prevention, investigation, detection or prosecution of criminal offences or the execution of criminal penalties;
  • any relevant third party acquirer(s), in the event that we sell or transfer all or any relevant portion of our business or assets (including in the event of a reorganization, dissolution or liquidation); and
  • any relevant third party provider, where our sites use third party advertising, plugins or content. If you choose to interact with any such advertising, plugins or content, your personal data may be shared with the relevant third party provider. We recommend that you review that third party’s privacy policy before interacting with its advertising, plugins or content.

If we engage a third-party processor to process your personal data, the processor will be subject to binding contractual obligations to: (i) only process the personal data in accordance with our prior written instructions; and (ii) use measures to protect the confidentiality and security of the personal data; together with any additional requirements under applicable law.

 

7. International transfer of personal data

Summary – International transfer of personal data

We transfer personal data to recipients in other countries. Where we transfer personal data from the EEA to a recipient outside the EEA that is not in an adequate jurisdiction, we do so on the basis of our standard contractual clauses.

 

Because of the international nature of our business, we transfer personal data within the Acal BFi group, and to third parties as noted in Section (G) above, in connection with the purposes set out in this notice. For this reason, we transfer personal data to other countries that may have different laws and data protection compliance requirements to those that apply in the country in which you are located.

 

Where we transfer your personal data from the EEA to recipients located outside the EEA who are not in Adequate Jurisdictions, this will usually be done pursuant to model contractual clauses approved by the European Commission   (https://ec.europa.eu/info/law/law-topic/data-protection/data-transfers-outside-eu/model-contracts-transfer-personal-data-third-countries_en). Where information is transferred to and used in the USA, this will usually done pursuant to the EU-US privacy shield (https://ec.europa.eu/info/law/law-topic/data-protection/data-transfers-outside-eu/eu-us-privacy-shield_en).

Please note that when you transfer any personal data directly to a Acal BFi entity established outside the EEA, we are not responsible for that transfer of your personal data. We will nevertheless process your personal data, from the point at which we receive those data, in accordance with the provisions of this notice.

 

8. Data security           

Summary – Data security

We implement appropriate technical and organisational security measures to protect your personal data. Please ensure that any personal data that you send to us are sent securely.

We have implemented appropriate technical and organisational security measures designed to protect your personal data against accidental or unlawful destruction, loss, alteration, unauthorised disclosure, unauthorised access, and other unlawful or unauthorised forms of processing, in accordance with applicable law.

Because the internet is an open system, the transmission of information via the internet is not completely secure. Although we will implement all reasonable measures to protect your personal data, we cannot guarantee the security of your data transmitted to us using the internet – any such transmission is at your own risk and you are responsible for ensuring that any Personal Data that you send to us are sent securely.

 

9. Data accuracy                                                    

Summary – Data accuracy

We take every reasonable step to ensure that your personal data are kept accurate and up-to-date and are erased or rectified if we become aware of inaccuracies.

We take every reasonable step to ensure that:

  • your personal data that we process are accurate and, where necessary, kept up to date; and
  • any of your personal data that we process that are inaccurate (having regard to the purposes for which they are processed) are erased or rectified without delay.

From time to time we may ask you to confirm the accuracy of your Personal Data.

 

10. Data minimisation

Summary – Data minimisation

We take every reasonable step to limit the volume of your personal data that we process to what is necessary.

We take every reasonable step to ensure that your personal data that we process are limited to the personal data reasonably necessary in connection with the purposes set out in this Notice.

 

11. Data retention

Summary – Data retention

We take every reasonable step to ensure that your personal data are only retained for as long as they are needed in connection with a lawful purpose.

We take every reasonable step to ensure that your personal data are only processed for the minimum period necessary for the purposes set out in this notice. The criteria for determining the duration for which we will retain your personal data are as follows:

 

  • we maintain an ongoing relationship with you (e.g., where you are the point of contact at your company, for the purposes of an agreement with us); or
  • your personal data are necessary in connection with the lawful purposes set out in this notice, for which we have a valid legal basis (e.g., where your personal data are included in a contract between us and your employer, and we have a legitimate interest in processing those data for the purposes of operating our business and fulfilling our obligations under that contract; or where we have a legal obligation to retain your personal data),

plus:

and:

 

During the periods noted in paragraphs (2)(a) and (2)(b) above, we will restrict our processing of your personal data to storage of, and maintaining the security of, those data, except to the extent that those data need to be reviewed in connection with any legal claim, or any obligation under applicable law.

 

Once the periods in paragraphs (1), (2) and (3) above, each to the extent applicable, have concluded, we will either:

  • permanently delete or destroy the relevant personal data; or
  • anonymize the relevant personal data.

 

12. Your legal rights

Summary – Your legal rights

Subject to applicable law, you may have a number of rights, including: the right not to provide your personal data to us; the right of access to your personal data; the right to request rectification of inaccuracies; the right to request the erasure, or restriction of processing, of your personal data; the right to object to the processing of your personal data; the right to have your personal data transferred to another controller; the right to withdraw consent; and the right to lodge complaints with data protection authorities. In some cases it will be necessary to provide evidence of your identity before we can give effect to these rights.

Subject to applicable law, you may have the following rights regarding the processing of your relevant personal data:

  • the right not to provide your personal data to us (however, please note that we will be unable to provide you with the full benefit of our sites, products, or services, if you do not provide us with your personal data – e.g., we might not be able to process your requests without the necessary details);
  • the right to request access to, or copies of, your relevant personal data, together with information regarding the nature, processing and disclosure of those relevant personal data;
  • the right to request rectification of any inaccuracies in your relevant personal data;
  • the right to request, on legitimate grounds:
    • erasure of your relevant personal data; or
    • restriction of processing of your relevant personal data;
  • the right to have certain relevant personal data transferred to another controller, in a structured, commonly used and machine-readable format, to the extent applicable;
  • where we process your relevant personal data on the basis of your consent, the right to withdraw that consent (noting that such withdrawal does not affect the lawfulness of any processing performed prior to the date on which we receive notice of such withdrawal, and does not prevent the processing of your personal data in reliance upon any other available legal bases); and
  • the right to lodge complaints regarding the processing of your relevant personal data with a data protection authority (in particular, the data protection authority of the EU member state in which you live, or in which you work, or in which the alleged infringement occurred, each if applicable).

If you wish to exercise any of the rights mentioned here, please send an e-mail to privacyofficer@acalbfi.co.uk.

Subject to applicable law, you may also have the following additional rights regarding the Processing of your relevant personal data:

  • the right to object, on grounds relating to your particular situation, to the processing of your relevant personal data by us or on our behalf; and
  • the right to object to the processing of your relevant personal data by us or on our behalf for direct marketing purposes.

This does not affect your statutory rights.

To exercise one or more of these rights, or to ask a question about these rights or any other provision of this notice, or about our processing of your personal data, please use the contact details provided in section (Q) below. please note that:

  • in some cases it will be necessary to provide evidence of your identity before we can give effect to these rights; and
  • where your request requires the establishment of additional facts (e.g., a determination of whether any processing is non-compliant with applicable law) we will investigate your request reasonably promptly, before deciding what action to take.

 

13. Cookies and similar technologies

Summary – Cookies and similar technologies

We process personal data by using cookies and similar technologies. For more information, please see our Cookie Policy.

When you visit a site we will typically place cookies onto your device, or read cookies already on your device, subject always to obtaining your consent, where required, in accordance with applicable law. We use cookies to record information about your device, your browser and, in some cases, your preferences and browsing habits. We process personal data through cookies and similar technologies, in accordance with our Cookie Policy.

13.1 Google reCAPTCHA

Our primary goal is to secure and protect our website for you and for us in the best possible way. To ensure this, we use Google reCAPTCHA, provided by Google Inc. Google Ireland Limited (Gordon House, Barrow Street Dublin 4, Ireland) is responsible for all Google services within Europe. With reCAPTCHA we can determine whether you are human and not a robot or other spam software. By spam we mean any unsolicited information sent to us electronically. With the classic CAPTCHAS, you usually had to solve text or image puzzles to verify the information. With reCAPTCHA it is enough to simply check a box to confirm that you are not a bot. With the new Invisible reCAPTCHA version, you don't even have to set a checkmark anymore. You'll learn exactly how this works and, more importantly, what data is used to do it later in this privacy policy.

What is reCAPTCHA?

reCAPTCHA is a free captcha service from Google that protects websites from spam software and abuse by non-human visitors. The most common use of this service is when you fill out forms on the web. A captcha service is a kind of automatic Turing test, designed to ensure that an action on the Internet is performed by a human and not by a bot. In the classic Turing test (named after computer scientist Alan Turing), a human determines the distinction between a bot and a human. In captchas, the computer or a software program also does this. Classic captchas work with small tasks that are easy for humans to solve, but present significant difficulties for machines. With reCAPTCHA, you no longer have to actively solve puzzles. The tool uses modern risk techniques to distinguish humans from bots. Here, you only need to check the "I am not a robot" text box, or with Invisible reCAPTCHA, even that is no longer necessary. With reCAPTCHA, a JavaScript element is included in the source code and then the tool runs in the background and analyzes your user behavior. From these user actions, the software calculates a so-called captcha score. Google uses this score to calculate even before the captcha is entered how likely you are to be a human. reCAPTCHA, or captchas in general, are used when bots could manipulate or abuse certain actions (such as registrations, surveys, etc.).

Why do we use reCAPTCHA on our website?

We only want to welcome real people to our site. Bots or spam software of any kind may safely stay at home. That's why we pull out all the stops to protect ourselves and offer the best possible user experience for you. For this reason we use Google reCAPTCHA. This way we can be pretty sure that we remain a "bot-free" website. By using reCAPTCHA, data is sent to Google to determine if you are actually human. reCAPTCHA is therefore used to ensure the security of our website and, by extension, your security. For example, without reCAPTCHA, it could happen that a bot registers as many e-mail addresses as possible during registration in order to "spam" forums or blogs with unwanted advertising content. With reCAPTCHA we can avoid such bot attacks.

What data is stored by reCAPTCHA?

reCAPTCHA collects personal data from users to determine whether the actions on our website really come from people. Thus, the IP address and other data required by Google for the reCAPTCHA service may be sent to Google. IP addresses are almost always shortened beforehand within the member states of the EU or other contracting states to the Agreement on the European Economic Area before the data ends up on a server in the USA. The IP address is not combined with other data from Google unless you are logged in with your Google account while using reCAPTCHA. First, the reCAPTCHA algorithm checks whether Google cookies from other Google services (YouTube. Gmail, etc.) are already placed on your browser. Then, reCAPTCHA places an additional cookie on your browser and collects a snapshot of your browser window.

The following list of collected browser and user data, does not claim to be exhaustive. Rather, it is examples of data that, to our knowledge, Google processes.

- Referrer URL (the address of the page from which the visitor came)

- IP address (e.g. 256.123.123.1)

- Information about the operating system (the software that enables the operation of your computer. Known operating systems are Windows, Mac OS X or Linux)

- Cookies (small text files that store data in your browser)

- Mouse and keyboard behavior (every action you perform with the mouse or keyboard is stored)

- Date and language settings (which language or date you have preset on your PC is saved)

- All JavaScript objects (JavaScript is a programming language that allows websites to adapt to the user. JavaScript objects can collect all kinds of data under one name)

- Screen resolution (shows how many pixels the image display consists of)

How long and where is the data stored?

By inserting reCAPTCHA, data is transferred from you to the Google server. Where exactly this data is stored, Google does not make clear but it can be assumed that data such as mouse interaction, time spent on the website or language settings are stored on Google's European or American servers. The IP address that your browser transmits to Google is generally not merged with other Google data from other Google services. However, if you are logged into your Google account while using the reCAPTCHA plug-in, the data will be merged. The deviating data protection provisions of Google apply to this.

How can I delete my data or prevent data storage?

If you do not want any data about you and your behavior to be transmitted to Google, you must log out of Google completely and delete all Google cookies before you visit our website or use the reCAPTCHA software. Basically, as soon as you visit our site, the data is automatically transmitted to Google. To delete this data again, you must contact Google support at https://support.google.com/?hl=de&tid=111401120.

So, when you use our website, you agree that Google LLC and its agents automatically collect, process and use data.

You can learn more about reCAPTCHA on Google's web developer page at and the in-house privacy policy at https://www.google.com/intl/de/policies/privacy/.

 

13.2. Microsoft Clarity

We have installed a Microsoft Clarity cookie on every page of our site. Clarity captures the interactions on our website such as how the page has rendered and what interactions users undertake such as mouse movements, clicks, scrolls, etc. By default, any sensitive content such as passwords, usernames, etc. are masked before sending to Clarity. Clarity is GDPR complaint as a data controller.

For further Information please visit https://clarity.microsoft.com/terms

 

14. Direct marketing

Summary – Direct marketing

We process personal data to contact you with information regarding sites, products, or services that may be of interest to you. You may unsubscribe for free at any time.

We process personal data to contact you via email, telephone, direct mail or other communication formats to provide you with information regarding sites, products, or services that may be of interest to you. If we provide sites, products, or services to you, we may send information to you regarding our sites, products, or services, upcoming promotions and other information that may be of interest to you, using the contact details that you have provided to us, subject always to obtaining your prior opt-in consent to the extent required under applicable law.

You may unsubscribe from our promotional email list at any time by simply clicking on the unsubscribe link included in every promotional email we send. After you unsubscribe, we will not send you further promotional emails, but in some circumstances we will continue to contact you to the extent necessary for the purposes of any sites, products, or services you have requested.

 

15. Details of controllers

Summary – Details of controllers

There are several  Acal BFi entities that act as controllers for the purposes of this privacy notice.

For the purposes of this notice, the relevant controllers are:
 

Controller entity

Contact details

Acal BFi UK Limited

3 The Business Centre
Molly Millars Lane
Wokingham
Berkshire
RG41 2EY
United Kingdom
Tel: +44 (0) 1189 788 878
Email: privacyofficer@acalbfi.co.uk

Acal BFi Germany GmbH

Assar-Gabrielsson-Straße 1
63128 Dietzenbach
Germany
Tel: +49 6074 4098 0
Email: datenschutzbeauftragter@acalbfi.de

Acal BFi Belgium BV/SA

Lozenberg 4
1932 Zaventem
Belgium
Tel: +32 (0) 2720 5983
Email: privacyofficer@acalbfi.be

 

Acal BFi Nordic AB (Denmark)

Jernbanegade 23 B
DK-4000 Roskilde
Denmark
Tel: +45 (0) 7026 2225
Email: privacyofficer@acalbfi.se

Acal BFi Nordic AB (Finland)

Teknobulevardi 3-5
FI-01530 Vantaa
Finland
Tel: +358 (0) 207 969 770
Email: privacyofficer@acalbfi.se

Acal BFi France SAS

4 Allée du Cantal
ZI La petite Montagne Sud
CE1834 Lisses
91018 EVRY Cedex
France
Tel: +33 (0) 1 60 79 59 00
Email: privacyofficer@acalbfi.fr

Acal BFi Italy S.r.l

Via Cascina Venina n.20
20057 Assago
Milan
Italy
Tel: +39 (02) 53583.1
Email: privacyofficer@acalbfi.it

Acal BFi Netherlands BV

Luchthavenweg 53
5657 EA Eindhoven
The Netherlands
Tel: +31 (0) 4 0250 7400
Email: privacyofficer@acalbfi.nl

Acal BFi Nordic AB (Sweden)

PO Box 3002
SE-750 03 Uppsala
Sweden
Visit address: Åkaregatan 2
Tel: +46 (0) 1856 5830
Email: privacyofficer@acalbfi.se

Acal BFi Nordic AB (Norway)

Gigstadsvei 24
3511 Hönefoss
Norway
Tel: +47 3216 2060
Email: privacyofficer@acalbfi.se

 

16. Definitions

  • “Adequate Jurisdiction” means a jurisdiction that has been formally designated by the European Commission as providing an adequate level of protection for personal data.
     
  • “Cookie” means a small file that is placed on your device when you visit a website (including our Sites). In this notice, a reference to a “cookie” includes analogous technologies such as web beacons and clear GIFs. For further information our cookies please see our cookie policy.
     
  • “Controller” means the entity that decides how and why personal data are processed. In many jurisdictions, the controller has primary responsibility for complying with applicable data protection laws.
     
  • “Data protection authority” means an independent public authority that is legally tasked with overseeing compliance with applicable data protection laws.
     
  • “EEA” means the European Economic Area.
     
  • “Personal data” means information that is about any individual, or from which any individual is directly or indirectly identifiable, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that individual.
     
  • “Process”, “processing” or “processed” means anything that is done with any personal data, whether or not by automated means, such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.
     
  • “Processor” means any person or entity that processes personal data on behalf of the controller (other than employees of the controller).
     
  • “Profiling” means any form of automated processing of personal pata consisting of the use of personal data to evaluate certain personal aspects relating to a natural person, in particular to analyse or predict aspects concerning that natural person's performance at work, economic situation, health, personal preferences, interests, reliability, behaviour, location or movements.
     
  • “Relevant personal data” means personal data in respect of which we are the controller.
     
  • “Sensitive personal data” means personal data about race or ethnicity, political opinions, religious or philosophical beliefs, trade union membership, physical or mental health, sexual life, any actual or alleged criminal offenses or penalties, national identification number, or any other information that are deemed to be sensitive under applicable law.
     
  • “Standard contractual clauses” means template transfer clauses adopted by the European Commission or adopted by a data protection authority and approved by the European Commission.
     
  • “Site” means any website operated, or maintained, by us or on our behalf.